Collective Alternative (CA), a full-service marketing, public relations and advertising agency located in Indianapolis, Indiana is seeking an Office Manager to help lead and serve as part of a dynamic and collaborative team.

Established in 2008, we specialize in creating comprehensive grassroots marketing strategies for small-to-medium-sized local businesses with a commitment to creating meaningful relationships and delivering valuable results. We serve a client base that spans a wide range of industries, including healthcare, medical equipment, real estate, finance, education and more. Our office is located in the buzzing area of Fort Benjamin Harrison, surrounded by a beautiful state park, great local restaurants, historic relevance and thriving local businesses. At CA, we think creatively, work passionately and are ready to welcome an experienced, strategic and forward-thinking individual to our team!

OVERVIEW

Our office manager will maintain administrative needs to help our office run smoothly, efficiently and effectively. Duties include overseeing administrative and operational needs, aiding with budgets and some financial task support, managing office supplies and assisting the team in other needs when necessary. This individual must be highly organized, self-motivated, friendly, have the ability to adapt and an excellent attention to detail.

PRIMARY RESPONSIBILITIES

• Ensure office is operating smoothly
• Be the primary first contact in the office, greeting visitors and answering and directing calls
• Manage office supplies inventory and place orders as necessary
• Identify opportunities for process and office management improvements
• Provide accounting support including QuickBooks assistance and some billing and invoicing tasks
• Aid in administrative support including scheduling company meetings and events, maintaining calendars, system and product research, etc.
• Other duties as assigned

KNOWLEDGE AND SKILL REQUIREMENTS

• A Bachelor’s Degree
• Experience in an office administration role
• Office management experience
• Proficient with Microsoft Word, Excel, Outlook and PowerPoint
• Experience with QuickBooks and accounting duties is strongly preferred
• Skill in examining and re-engineering operations and procedures
• Ability to manage resources
• Work requires professional written and verbal communication and interpersonal skills
• Ability to manage several projects
• Must be reliable and deadline-driven
• Must have ability to manage time, prioritize tasks and work under pressure/own initiative
• Personal alignment with CA core values: Transparency, Integrity, Initiative, Accountability, Partnership and Relationships
• Harbor a deep affinity for dogs (or at least a willingness to tolerate them)

We’re growing! And we’re looking for a talented, driven and forward-thinking individual to join our team as a full-time Account Coordinator! As an Account Coordinator, you will provide administrative and customer support to Account Managers, clients and our agency team. You will assist with advertising and media research, client objectives, project coordination and timelines. You will help manage the pipeline of our day-to-day projects on assigned client accounts, ensuring that all necessary information is being pushed through our project management system effectively and efficiently. This role will focus heavily on collaboration, following direction and understanding the bigger picture while excelling at managing the details. You will be responsible for knowing where current client projects stand and disseminating important information to our agency team.

Duties and Responsibilities: 

• Provide assistance and support to Account Managers in the day-to-day management of assigned accounts
• Prepare documents and reports prior to client meetings
• Respond to client communications and manage production and creative deadlines to ensure continued progress of client workflow
• Serve as liaison between clients and agency team, gathering and disseminating necessary information to both parties
• Manage client projects in project management system, consistently updating with changes, approval, etc.
• Understand strategy and direction of clients to communicate with agency team
• Work with a dynamic team of creative thinkers in fast-paced agency

Requirements:

• Bachelor’s degree in marketing, sales, communications, business, or related field strongly preferred
• 1-2 years professional experience
• Proven ability to successfully manage multiple projects at once and react quickly to changing demands and environments
• Excellent customer service skills and good business acumen
• Strong interpersonal and communication skills
• Desire to work in fast-paced, forward-thinking work environment
• Must have ability to manage time, prioritize tasks and work under pressure/own initiative
• Personal alignment with CA core values: Transparency, Integrity, Initiative, Accountability, Partnership and Relationships
• Harbor a deep affinity for dogs (or at least a willingness to tolerate them)

Collective Alternative (CA), a full-service marketing, public relations and advertising agency located in Indianapolis, Indiana is seeking a Social Media Specialist to serve as part of a dynamic, creative and collaborative team. Established in 2008, we specialize in creating comprehensive grassroots marketing strategies for small-to-medium-sized local businesses with a commitment to creating meaningful relationships and delivering valuable results. We serve a client base that spans a wide range of industries.  Our office is located in the buzzing area of Fort Benjamin Harrison, surrounded by a beautiful state park, great local restaurants, historic relevance and thriving local businesses. At CA, we think creatively, work passionately and are ready to welcome new talent to our team!

Job Overview:

We’re looking for a Social Media Specialist to join our talented and driven team at Collective Alternative! As our Social Media Specialist, you must be a marketing professional with a strong writing background and desire to learn. In this role, you will conduct thorough research, develop engaging content for a wide variety of industries and stay up-to-date on the latest marketing trends. You will work closely with our content team and other internal departments to strategize, build and execute social media strategies through competitive and audience research. Plus, set up, optimize and monitor company pages within each social media platform.

Duties and Responsibilities:

• Build and execute social media strategy through competitive research, platform determination, benchmarking, messaging and audience identification
• Write and proofread social media posts for a variety of tones, styles and structures along with creating editorial calendars and syndication schedules
• Generate, edit, publish and share daily content for a variety of clients (original text, images, video or HTML) that builds meaningful connections and encourages community members to take action
• Set up and optimize company pages within each platform to increase the visibility of company’s social content
• Moderate all user-generated content
• Continuously improve by capturing, analyzing and reporting the appropriate social data/metrics, insights and best practices, then acting on the information
• Collaborate with other departments to manage online reputation
• Monitor industry-related topics and publications to stay current with trends and identify new content topics of interest
• Identify client needs and gaps in our social media strategy and recommend new ideas

Requirements:

• Bachelor’s degree in journalism, marketing, public relations, communications or related field
• 2 years of professional experience working in social media marketing or as a digital media specialist
• Confident in ability to write for a wide variety of industries and produce creative content
• Provide a portfolio of social media calendars and engagement
• Excellent research, writing and editing skills
• Proficiency in social media platforms and distribution platforms
• Ability to manage and work on multiple projects and be flexible with changing demands
• Desire to work in a fast-paced, forward-thinking environment
• Reliable, goal-oriented and deadline driven
• Must love dogs!

Collective Alternative (CA), a full-service marketing, public relations and advertising agency located in Indianapolis, Indiana is seeking an Executive Assistant to serve as part of a dynamic, creative and collaborative team. Established in 2008, we specialize in creating comprehensive grassroots marketing strategies for small-to-medium-sized local businesses with a commitment to creating meaningful relationships and delivering valuable results. We serve a client base that spans a wide range of industries, including healthcare, medical equipment, finance, education and more. Our office is located in the buzzing area of Fort Benjamin Harrison, surrounded by a beautiful state park, great local restaurants, historic relevance and thriving local businesses. At CA, we think creatively, work passionately and are ready to welcome new talent to our team!

Job Overview:

We’re looking for an Executive Assistant to join our talented and driven team at Collective Alternative!  If you’re someone who enjoys working in a constantly changing environment that is fast paced and creative with passionate team members who are focused on quality and execution, this position is for you.  You will provide direct assistance to our President, Director of Operations and team as needed.

Duties, Responsibilities & Requirements:

• High school diploma, BA/BS preferred
• 3+ years of administrative experience
• Highly organized and able to manage multiple projects at once
• Independent, resourceful, and confident with great problem-solving skills
• Proficient with Microsoft Office; strong computer, technology, and office equipment skills
• You have a high level of discretion and maturity
• Ability to prioritize and take initiative to accommodate workflow
• Excellent verbal and written communication skills
• Strong interpersonal skills, business sense, and professionalism to communicate with all levels of management and staff; ability to uphold a strict level of confidentiality and discretion
• Ability to work effectively with a range of personality types and seniority levels
• Self-starter with a history of pushing for deadline-driven results
• General front desk and office duties as needed, including but not limited to: answering the phone, greeting guests, and setting up meeting rooms
• Interest in marketing preferred

Collective Alternative (CA), a full-service marketing, public relations and advertising agency located in Indianapolis, Indiana is seeking a Content Specialist to serve as part of a dynamic, creative and collaborative team. Established in 2008, we specialize in creating comprehensive grassroots marketing strategies for small-to-medium-sized local businesses with a commitment to creating meaningful relationships and delivering valuable results. We serve a client base that spans a wide range of industries, including healthcare, medical equipment, real estate, finance, education and more. Our office is located in the buzzing area of Fort Benjamin Harrison, surrounded by a beautiful state park, great local restaurants, historic relevance and thriving local businesses. At CA, we think creatively, work passionately and are ready to welcome new talent to our team!

Job Overview:

We’re looking for a Content Specialist to join our talented and driven team at Collective Alternative! As our Content Specialist, you must be a marketing professional with a strong writing background and desire to learn. In this role, you will conduct thorough research, develop engaging content for a wide variety of industries and stay up-to-date on the latest marketing trends. You will work closely with our content team and other internal departments to strategize and write content for emails, blogs, digital ads, social media posts, and more for an array of audiences. If this sounds like your dream job, we want to hear from you!

Duties and Responsibilities:

• Write and proofread content for emails, blogs, print and digital advertisements, websites and other marketing collateral in a variety of tones, styles and structures
• Work with internal departments to strategize and write engaging content
• Monitor industry-related topics and publications to stay current with trends and identify new content topics of interest
• Conduct keyword research and use SEO guidelines to increase web traffic
• Identify client needs and gaps in our content strategy and recommend new ideas
• Write and update website content to optimize SEO
• Support social media distribution and monitor engagement
• Assist with creation of social media content calendars

Requirements:

• Bachelor’s degree in journalism, marketing, public relations, communications or related field
• 2 years of professional experience preferably in a marketing or related role
• Confident in ability to write for a wide variety of industries and produce creative content
• Provide a portfolio of writing samples and industry-related work
• Excellent research, writing and editing skills
• Proficiency in social media platforms and distribution platforms
• Ability to manage and work on multiple projects and be flexible with changing demands
• Desire to work in a fast-paced, forward-thinking environment
• Reliable, goal-oriented and deadline driven

Must love dogs!